Managing multiple projects and teams at the same time is difficult. You can do your best to control everything; use the best free video editing software to create content; hire top professionals, etc.: it may be in vain if you have no idea how to organize your work well. Working without business tools is a kind of a mess. So, we will tell you about several types of tools you will definitely need for successful work. Here are five types of tools that are worth taking a look at:
- Chat Tools.
- Task management tools.
- Verification Tools.
- Time tracking tools.
Versatile management tools: project, task, and team management software.
You can’t just choose tools for your team or work without knowing the pros and cons of those. So let’s take a look at what each of these tools is responsible for and at their pros and cons.
What are chat tools? Group chat tools are known to be an easy way to improve communication between team members. They are faster and more straightforward than emails and phone calls. Teams can communicate directly with each other and even chat in group chats. Asking simple questions, getting quick answers, or pitching ideas is easier than ever. Some group chat tools are also known for their file-sharing capabilities and unlimited message history.
Slack is one of the most popular team chat tools. It claims to replace email within your company. And it also helps teams organize conversations. They call themselves “the smarter alternative to email.” Chanty is another team chat tool that is mostly known for being a simpler and lighter tool than Slack. There are also other chat tools like Fleep, Hipchat, etc.
Instant messaging apps can kill productivity, which is why they are supposed to be best suited for small and medium businesses. Some of the chat apps are also expensive due to the limited tools they offer, so choose one that doesn’t burn a hole in your pocket.
Tasks management tools
As the name suggests, task management tools are designed to help you with specific management tasks. They allow you to add tasks, give them names, and categorize them. They also allow you to set start and end dates.
Trello is one of the popular task management tools. It allows you to work together and achieve more. It offers boards, lists, and cards that will help you prioritize your tasks.
Todoist is another to-do list tool to help you manage your tasks.
Task management tools work best when your tasks are project-independent. On the other hand, the tasks involved in a product development project are more complex, involving multiple people and different types of tasks, in which case task management will not be fair.
Verification tools will help you manage the review and feedback process. When you’re tired of looking for not-so-specific file reviews in long email chains, verification tools come to the rescue.
One of such tools is Filestage, which makes it easy to validate content for teams. You can view videos, images, and documents in one place.
Validation tools are best suited for SMBs, mostly when validation is done on the same project, and the only task that has to be done is validation and feedback. Versatile tools can help you with it; the selection is really good.
Tools for time tracking
Tools that will help you keep track of the time spent on work and therefore be productive are time tracking tools. Some may allow you to set an approximate time; some may also allow you to log time entries manually. And there are also some tools that allow you to keep track of time with multiple timers that you can pause and start when you switch between tasks.
Toggl is a time tracking tool that has one-click timers as well as tracking timers to remind you when you need to track time if you forget to do so. It also has over 100 integrations.
Time tracking tools work best when you need to distinguish between paid, non-paid, and all kinds of hours. However, as mentioned earlier, versatile tools offer more than just time tracking.
Universal tools for business: project, team, and tasks management software
All-in-one project, team, and task management software is what allows you to do all of the above and more. Mostly known as project management software, these tools offer task management, file management, review, chat, scheduling, scheduling, time tracking, and even reporting, all together. They replace several tools like Slack for chat, Toggl for time tracking, Google Drive for files, and possibly Basecamp for projects with one tool. You save money by not spending it on multiple tools, and you also save the time your team needs to switch between them. Let’s take a look at some examples.
ProofHub is a project and team collaboration software that brings all the tools you and your team need in one place.
You should use an all-in-one project management software when you have all kinds of teams: development, design, support, marketing, content under one roof; it’s better than utilizing multiple tools simultaneously. Such programs will save you the headache of choosing among a variety of tools and managing them all.
Nowadays, it is not that easy to organize work well. Multiple things must be taken into account, and choosing software is one of the most important things that need to be paid attention to. There are different kinds of business tools to manage work and teams of any size. Investing in a versatile tool is sure to bring you results that can’t be achieved with multiple tools. Choose the one that best suits your business, and good luck!