How To Export Notes On Mac As PDF

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Apple Notes is a powerful notes app that makes the process of note-taking better and faster. The Notes app for Mac offers a wide range of features, making it the go-to notes app by Apple users. Plus, it comes pre-installed with your Mac and iOS devices, making it more convenient for you.

The Notes app for Mac lets you quickly jot down random thoughts, ideas, to-do lists and grocery lists, among others. When an idea pops in your head, or you thought of an interesting topic, all you have to do is open the Notes app and jot it down fast so you can come back to it later. The great thing about the Notes app is that it can be synced across all your Apple devices, letting you access whatever you’ve jotted down on your iPhone, in your iPad or Mac.

Apple Notes

Mac Notes is not only for jotting down ideas. You can also attach photos, videos, maps, directions, links, sketches and website links on your notes. You can share these notes with other people, even those outside the Apple community, by exporting it as a PDF file. This also preserves your note’s contents just as they were in the Notes app. The exported PDF file can be saved, shared, stored or sent to just about anyone. This article will show you the step-by-step process of exporting your notes as a PDF.

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How to Export Mac Notes as PDF

Saving your notes as a PDF file is a very straightforward process. To do this, follow these instructions.

  • Open the Notes app for Mac. You will see the list of your notes on the left side of the window.
  • Navigate to the note you want to export as PDF. Click it so that it becomes the active note and you can see the contents of the note on the right side of the window. If you want to open the note in a new window, just double-click it.
  • Click File and select Export as PDF.

How to Export Mac Notes as PDF

  • Type in the file name that you want in the ‘Save As:’ field. Then, choose the save destination in the ‘Where:’ field. You may also add tags if you want to be able to search for the note using a keyword.

Save As

  • Click Save.

That’s it! Your note has been saved as a PDF file, and any format or content on the note will be preserved as is in the resulting PDF document. You can check if the note has appropriately been saved as a PDF by locating the file within your saved destination. You can also search for the file using Finder. Open the file using Preview or your PDF reader on Mac.

How to Export Notes in Other File Formats

Although the Notes app for Mac is very user-friendly and feature-packed, it lacks in the exporting department, as it can only export notes as PDF. To export notes as text or HTML, you need to install third-party apps. Here are some of the best options for you.

Notes Exporter

Notes Exporter

This app from Writeapps lets you export notes as .txt. It’s a lightweight app that you can install quickly and use right away, without the need to set up configurations or tweak some settings.

When you open Notes Exporter, it reads all your saved notes on the Notes app. Then, each of these notes is exported as .txt files and saved in a dedicated folder. The best thing about this app is that it’s free.



This is a paid app that allows you to export notes as text or as HTML. For a small fee, you can use this simple app to save your exported files in a separate folder, while keeping all your notes’ layouts and contents intact.

One of the unique features of Note2Txt is its flexible file-naming system. You can name the notes by just dragging the little labels into the box. You also have the option to edit the folder name, date created, date modified and note number.



Exporting notes as text becomes a straightforward task with Exporter. This free app is straightforward to install and use. It converts your notes to text and preserves the creation and modified dates of each note. The Exporter is a reliable and efficient app that simplifies the task of exporting notes as text.

Indeed, the Notes app for Mac makes note-taking and sharing more natural and more convenient. The built-in Save as PDF feature allows you to share the file with almost anyone, regardless of the device they are using. Furthermore, if you want to add more functionality to your Notes app, the third-party apps listed above will surely add in more value to your note-taking process.

To enhance the performance of the Notes app on your Mac, you could consider using a tool like Outbyte macAries to manage RAM and delete junk files. Make sure to evaluate if this solution is right for your needs.

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