The issue of selecting an email app for Windows 10 has become increasingly significant due to the fact that the Windows 10 inbuilt application ceased receiving security updates after January 10, 2023. This cessation of updates has made it pertinent for users to contemplate transitioning to alternative mail apps that are actively maintained and updated. These alternatives provide more advanced functionalities, ensuring a superior and more secure user experience.
Here is a rundown of the top email clients for Windows, assessed on factors such as compatibility with email providers, user-friendliness, customization, and technical support.
Most Customizable One
Thunderbird is a champion in the field of customization. Its open-source nature empowers a broad community of developers and security experts to continually enhance its functionality. Thunderbird supports a diverse array of themes and add-ons, enabling you to tailor its interface to suit your tastes and preferences.
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Best Free Choice
If you’re looking for a powerful and free Windows email client, Thunderbird stands out. With its straightforward setup, comprehensive security measures, and robust functionality, you get a high-quality email experience without the price tag. What’s more, its commitment to continual updates guarantees ongoing improvements and strong security.
Email App for Those Who Live in Their Inbox
Mailbird shines as an excellent tool for those with high-volume email management needs. Its integration with multiple apps, like email accounts, calendars, to-do lists, and tasks, consolidates your digital life into one platform. Its advanced email search functionality and ‘Snooze Email’ feature enhance productivity, ensuring you stay on top of your inbox.
Most User-Friendly Windows Email App
eM Client prioritizes a user-friendly experience. It’s compatible with both Windows and macOS, and its automatic setup for most email providers makes onboarding a breeze. With a touch-friendly design, support for swipe gestures, and a sidebar for quick access to various features, eM Client offers an efficient, user-friendly email management experience.
Email Application with a Robust Business Platform for Windows
Microsoft Outlook brings a powerful, business-centric platform to the table. Combining email, calendar, contacts, and tasks into a single platform, it facilitates seamless communication within professional settings. Its integration with other Office products and LinkedIn profiles further enhance its value for business users.
Best Gmail Client for Windows
For dedicated Gmail users, Kiwi for Gmail is the top choice. It transforms Gmail and Google Workspace into standalone desktop applications, optimizing the Gmail experience for Windows users. Its ability to manage multiple Gmail accounts, its “Focus Filtered Inbox” feature, and numerous customization options make Kiwi an optimal tool for Gmail enthusiasts.
Top Email App for Security and Encryption in Windows
The Bat! emphasizes data privacy and security. This Windows email client implements multiple encryption streams and provides an option for full-disk encryption, ensuring end-to-end encryption for emails. It uses OpenPGP, GnuPG, and S/MIME for encryption, marking its strong commitment to data security. For users valuing privacy and security, The Bat! is a worthy contender.
eM Client
eM Client is a versatile email client that is compatible with both Windows and macOS. It can seamlessly connect with any email service, including Google Workspace, Office 365, Outlook, and Exchange.
Compatibility and Integration
eM Client is designed to integrate with various email services effortlessly. It has an automatic setup for most email providers.
Data Importation
eM Client allows you to import data from numerous major email clients like Microsoft Outlook, Outlook Express, Windows Mail, Thunderbird, IncrediMail, and more.
Productivity Features
eM Client features a sidebar for quick access to communication history, attachment history, calendar, agenda, and chat. It is available in 20 languages and allows full-text search within attached documents such as Word, Excel, PDF files, and more.
Customization and User Experience
eM Client offers multiple themes and customization options, including a unique theme editor. It has a touch-friendly design, supporting swipe gestures.
Additional Features
This email client includes a superfast search function, an automatic backup tool, instant translation tools, spell-checker, “Watch for replies,” and “Snooze” functions.
Thunderbird
Thunderbird is an open-source email client developed by a global community of developers and security experts. It features simplified setup and robust security measures.
Setup and User Experience
Thunderbird uses a Mail Account Setup Wizard for a streamlined setup. It also features tabbed email, Quick Filter Toolbar, and a comprehensive search interface.
File Handling
Thunderbird provides FileLink for managing large files. This feature uploads files to an online storage provider and shares a link instead of attaching the file directly to the email.
Customization
Thunderbird supports a wide range of themes and add-ons for customizing its look and feel.
Security
Thunderbird includes automated blocking of remote images in emails, phishing protection, automated update system, and a junk mail filtering tool.
Development
Thunderbird is an open-source project, supported by a diverse community of developers and security experts.
Mailbird
Mailbird is a Windows email client that integrates multiple apps such as email accounts, calendars, to-do lists, tasks, and more into a single interface.
Integration
Mailbird allows users to integrate with various apps like Grammarly, Slack, Degoo, and Evernote.
Productivity Features
It offers advanced email search functionality, “Snooze Email” feature, and robust Gmail management capabilities on Windows 10.
Other Noteworthy Features
Mailbird can integrate with Todoist, a popular to-do list app.
Microsoft Outlook
Microsoft Outlook is a robust email client combining email, calendar, contacts, and tasks into one platform. It also integrates with Office products and LinkedIn profiles.
Integration
Microsoft Outlook provides various integrations, including Office products and LinkedIn profiles.
Productivity Features
It enables users to book conference rooms, monitor RSVPs to meeting invites, share calendars, and view coworkers’ availability. The platform also integrates travel plans and bill payments into the calendar, provides reminders, and a search function. The “Play My Emails” function in the mobile app helps users stay updated on the go.
Security
Microsoft Outlook offers enterprise-grade security measures.
Support
Microsoft Outlook provides multiple resources for users and developers, such as webinars, a tech community, a support site, and a feedback channel directly to the product team.
Kiwi for Gmail
Kiwi for Gmail allows the management of Google Workspace accounts in a unified platform, transforming Gmail and Google’s suite of productivity tools into standalone desktop applications.
Integration
Kiwi for Gmail transforms Google Workspace, including Gmail, Docs, Sheets, and Slides, into standalone desktop applications.
Multitasking and Productivity
It allows users to use multiple Gmail accounts together without conflicts. This feature extends to Google Drive, Docs, Sheets, and Slides. It also offers a “Focus Filtered Inbox” feature, a new Compose Window, and the ability to open documents in their own windows.
Customization
Kiwi for Gmail enables users to customize their inbox view based on the emails received on a specific day, or over the past 2 days or week.
Additional Features
This client facilitates quick attachment sending, sets Gmail as the default email client, and supports third-party plugins including Boomerang.
The Bat!
The Bat! is an email client that operates on Windows systems and focuses heavily on data privacy and security.
Platform and Compatibility
The Bat! runs on any Windows PC desktop and tablet platform. It is certified for Windows 10 and is compatible with versions starting from Windows 7.
Privacy and Security
The Bat! implements multiple encryption streams and provides an option to keep all data encrypted on the disk, assuring end-to-end encryption (E2EE) for emails. The client stores emails on the local computer for privacy and uses OpenPGP, GnuPG, and S/MIME for encryption.
Email Management
The Bat! is designed to process and store an unlimited number of messages. It doesn’t restrict the number of email accounts accessible via IMAP, POP, and MAPI protocols. The client’s main window is customizable, and it consolidates multiple IMAP4, POP3, RSS, and MAPI accounts for easier email management.
Other Features
The Bat! has a MailTicker™ feature for visualizing unread messages, a powerful filtering system, and configurable image retrieval. It also has an integrated address book, safe handling of attached files, handy templates, and supports RSS feed subscriptions.
Editions
The Bat! is available in two editions: Professional and Home.
Mailspring
Mailspring is an email client that operates on Mac, Linux, and Windows systems. It supports multiple accounts, including IMAP and Office 365.
Platform and Compatibility
Mailspring runs on Mac, Linux, and Windows systems.
Privacy and Security
Mailspring adheres to Google API Services User Data Policy.
Email Management
Mailspring’s unified inbox supports all major mail providers — Gmail, iCloud, Office 365, Outlook.com, Yahoo!, and IMAP/SMTP. The client also manages event invitations received via email, has an advanced search function, indexing user mail, and an automatic language detection for spell-checking.
Other Features
Mailspring’s pro version offers advanced features like contact and company profiles, read receipts, link tracking, and quick reply templates. The client also supports themes and layouts, including a dark mode, and has a signature editor for customized signatures.
Editions
Mailspring is available in two editions: Free and Pro, with the Pro edition priced at $8/month.
Postbox
Postbox is an email client designed for both Mac and PC, offering comprehensive email management features.
Platform and Compatibility
Postbox is designed for both Mac and PC.
Email Management
Postbox features a Quick Bar for quick actions and comprehensive filtering rule sets that can be applied on a per account basis or globally across all accounts. It also includes various organizational tools like account groups, Focus Pane, and support for Gmail or G Suite labels. The Quick Reply function allows for fast responses.
Other Features
Postbox supports gesture actions like Archive, Reminder, Junk, and Delete. The Message Editing feature allows users to edit any part of an email, and the Composition Goals feature provides a user-configurable character/word counter and a stopwatch.
BlueMail by Blix
BlueMail by Blix offers compatibility across multiple platforms and focuses on privacy and efficient email management, while integrating advanced features like AI optimization and integrated calendar.
Platform and Compatibility
BlueMail is compatible with Windows, iOS, Android, Linux, and Amazon devices.
Privacy and Security
BlueMail’s technology is powered by ChatGPT, a Generative Email AI (GEM AI) that optimizes email communication, prioritizing user privacy and security within its technological architecture.
Email Management
BlueMail organizes emails from all accounts into distinctive folders. Its “Clusters” feature organizes emails by sender and category, and the “Later Board” feature offers a task board for emails.
Other Features
Features of BlueMail include an integrated calendar, the MagicSync feature for easy backup, restoration, and secure transfer of accounts and settings, tracking image blocking, one-click unsubscribe, encryption, direct connection to the server, group mail, spam management, messaging bridge, backup, and BlueMail Work. It offers options for creating aliases, hosting video meetings, customizing themes, and sharing emails.
Spike
Spike offers a unified communication platform integrating team chats, emails, and meetings into a single feed, designed for easy collaboration and seamless interactions.
Ease of Use and Collaboration
Spike streamlines teamwork through a feature called Teamspace that combines chat, collaborative documents, groups, and emails. The user-friendly interface enables quick and easy communication and mirrors a chat setup.
Communication Features
Spike provides seamless interactions with coworkers, clients, and partners irrespective of whether they’re Spike users. It acts as a full-stack email provider, allowing users to connect their own email domain or obtain one from Spike itself.
Additional Features
Spike incorporates built-in video meetings and enables users to initiate a call from any email or team chat. The platform’s Collaborative Docs & Notes foster collective brainstorming, editing, and writing. A potent search function is designed to deliver precise results quickly.
Security and Data Management
Spike emphasizes data management and security, allowing users to manage, search, access, and archive data securely and effortlessly.
Claws Mail
Claws Mail is designed for ease of use and customizability, offering various communication features and unique functionalities while prioritizing security and privacy.
Ease of Use and Customizability
Designed to be intuitive to both new and experienced users, with almost all commands accessible via the keyboard. Claws Mail offers a customizable interface and plugin mechanism, providing additional functionalities such as an RSS aggregator, calendar, and laptop LED handling.
Communication Features
Claws Mail supports multiple accounts, threaded display, and filtering, and can handle MIME attachments and Usenet news reading and posting. Secure data transfer is provided through SSL over POP3, SMTP, IMAP4rev1, and NNTP protocols.
Additional Features
Claws Mail includes user-defined headers, color labels, UNIX Mailspool support, MBOX import/export, automated mail checking, clickable URIs, and printing. It offers more unique functionalities, such as templates, a built-in image viewer, Face and X-Face headers support, a fast message cache system, spell checking, POP before SMTP authentication, and a powerful quick search function.
Security and Data Management
Claws Mail prioritizes security and privacy with features such as SSL certificate management, full GnuPG support, anti-phishing URL check, and the option to manually select MIME type and encoding for attachments. It incorporates various plugins for spam and malware protection, such as Bogofilter, Dillo HTML Viewer, PGP/Core, PGP/Inline, PGP/MIME, and S/MIME, and SpamAssassin.
Conclusion
In conclusion, the choice of the best Windows mail app primarily depends on individual user needs and preferences. All the mentioned mail apps provide a broad array of features and tools designed to enhance the user’s email experience. With careful consideration of the factors mentioned in this article, you should be able to find the email client that perfectly meets your requirements.